Pleased to Meet Web Document Management
Marci L. Crane
March 20, 2009
When a company meets web document management for the first time it says "Pleased to meet you." Actually, it says, "Very pleased to meet you," and it's no surprise that the company's apparent felicity is sincere.
Web Document Management is Every Company's Best Friend
One of the truly unique features of web document management is that it applies universally across vertical and horizontal markets and to any type of business. Sure, there are web document management systems that will work more effectively for a high-tech pharmaceutical company vs. the mom-and-pop shop down the road but when it comes to web document management everyone needs it regardless of company size or bottom-line figures.
Web Document Management in a Down Economy
Web document management isn't a fickle friend. It's true through and through and never gives up during the tough times---especially during touch economic times. Not only does web document management help cut back on the need for menial administration but it also cuts back on employee frustration. After all, who wants to spend their valuable time searching for hard-copy documents, routing documentation manually or preparing truckloads of documentation for audits?
Web Document Management as a Protector
Speaking of audits, web document management can be a company's guard dog against the results of less-than-adequate preparation for audits (internal or external). Take for example, life science companies. These poor companies, upon the receipt of a 483 notice or a warning letter can be fined large sums of money---sums that can results in losses of millions of dollars. The stakes of compliance with many types of regulations are high for many companies and web document management solutions cost only a fraction of what they are truly worth to regulated companies---and especially to highly-regulated companies.
Web Document Management as a Blood Hound
Speaking of guard dogs, web document management would actually be a special breed of guard dog: a guard-dog blood hound. Why a blood hound? Because web document management can track your documentation down to the very last piece of information and answer valuable questions like "Who did it?" "When did they do it?" "How did they do it?" and with the right solution "Why did they do it?" Document management solutions are like a virtual electronic blood hound tracker. Some web document management solutions can even provide 21 CFR Part 11 required signature protections and other high-level securities, password protections and additional assurances.
Web Document Management as a Reporter
In your company you probably spend a lot of time reporting. After all, what's the use of digging up all the valuable information that your company needs if that information isn't reported to someone with the delegated power to determine how that information will be used? Web document management solutions can make reporting simple. If you want to show what policies and procedures are in use or what policies and procedures have been released then you can do it with web document management reporting functionality. A document management solution that also interfaces with a learning management system is a valuable one indeed when a company needs to report on training issues, etc.
Web Document Management as a Marker
Even with a web document management solution there will be times when you want to print out a hard-copy document and use it (on the manufacturing floor for instance). When this occurs, no one wants to be the unfortunate employee who reads or follows instructions that are part of an outdated document. For this reason it is important to invest in a web document management solution that automatically dates and watermarks hard-copy documents that are inevitably going to be circulated throughout any given company.
Web document management isn't just another business tool. It's your best-friend business tool.
Marci Crane is a marketing communication specialist at MasterControl headquarters in Salt Lake City, Utah. For more information in regard to web document management solutions and related services, please feel free to contact a MasterControl representative.
Web Document Management is Every Company's Best Friend
One of the truly unique features of web document management is that it applies universally across vertical and horizontal markets and to any type of business. Sure, there are web document management systems that will work more effectively for a high-tech pharmaceutical company vs. the mom-and-pop shop down the road but when it comes to web document management everyone needs it regardless of company size or bottom-line figures.
Web Document Management in a Down Economy
Web document management isn't a fickle friend. It's true through and through and never gives up during the tough times---especially during touch economic times. Not only does web document management help cut back on the need for menial administration but it also cuts back on employee frustration. After all, who wants to spend their valuable time searching for hard-copy documents, routing documentation manually or preparing truckloads of documentation for audits?
Web Document Management as a Protector
Speaking of audits, web document management can be a company's guard dog against the results of less-than-adequate preparation for audits (internal or external). Take for example, life science companies. These poor companies, upon the receipt of a 483 notice or a warning letter can be fined large sums of money---sums that can results in losses of millions of dollars. The stakes of compliance with many types of regulations are high for many companies and web document management solutions cost only a fraction of what they are truly worth to regulated companies---and especially to highly-regulated companies.
Web Document Management as a Blood Hound
Speaking of guard dogs, web document management would actually be a special breed of guard dog: a guard-dog blood hound. Why a blood hound? Because web document management can track your documentation down to the very last piece of information and answer valuable questions like "Who did it?" "When did they do it?" "How did they do it?" and with the right solution "Why did they do it?" Document management solutions are like a virtual electronic blood hound tracker. Some web document management solutions can even provide 21 CFR Part 11 required signature protections and other high-level securities, password protections and additional assurances.
Web Document Management as a Reporter
In your company you probably spend a lot of time reporting. After all, what's the use of digging up all the valuable information that your company needs if that information isn't reported to someone with the delegated power to determine how that information will be used? Web document management solutions can make reporting simple. If you want to show what policies and procedures are in use or what policies and procedures have been released then you can do it with web document management reporting functionality. A document management solution that also interfaces with a learning management system is a valuable one indeed when a company needs to report on training issues, etc.
Web Document Management as a Marker
Even with a web document management solution there will be times when you want to print out a hard-copy document and use it (on the manufacturing floor for instance). When this occurs, no one wants to be the unfortunate employee who reads or follows instructions that are part of an outdated document. For this reason it is important to invest in a web document management solution that automatically dates and watermarks hard-copy documents that are inevitably going to be circulated throughout any given company.
Web document management isn't just another business tool. It's your best-friend business tool.
Marci Crane is a marketing communication specialist at MasterControl headquarters in Salt Lake City, Utah. For more information in regard to web document management solutions and related services, please feel free to contact a MasterControl representative.
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