Does Your T&E Expense System Support Multiple User Roles?

An ideal Travel and Entertainment expense and management system should be able to assign different types of accesses to individuals with different roles.

In traditional software design the distinction between a regular "user" and an "administrator" is well established and respected. However, that's not enough for an T&E expense management software due to the variety of roles that keep an enterprise running smoothly.

For example, an individual in the Employee role should be able to create and maintain travel approval requests (TAR) and expense reports (ER).

However, only a Manager should be able to approve or reject travel requests and expense reports. And once a "line manager" approves a request or report, there's a need for an Accounts Payable (AP) Manager to process the approved ERs. Your T&E expense management software should be able to assign an AP Manager role as well.

There should also be an Executive role with the authorization to override any policy limits and request approvals or rejections.

Finally, a good T&E expense management software should be able to accommodate those individuals with temporary access to the organization like the Visitors and Contractors.

Ugur Akinci is the Editor of Web2Expense, an online T&E expense solution that easily assigns multiple roles to individual users for a fully scalable system. Visit www.web2expense.com for a free 30-day trial today.